World Vision International Tender Announcement

World Vision International Insani Yardim Kuruluşu Turkiye – Gaziantep





Please see the attached TOR below.


Third-Party Monitoring (HPF funded project)

Terms of Reference

World Vision Syria Response, Turkey



Emergency Preparedness with WASH Essential NFIs

As the Syrian crisis grinds through its sixth year, civilians continue to bear the brunt of a conflict marked by unparalleled suffering, destruction and disregard for human life. 13.5 million people require humanitarian assistance, including 4.9 million people in need trapped in besieged and hard-to-reach areas, where they are exposed to grave protection threats.[1] Since the beginning of the crisis in 2011, Syria has witnessed significant challenges in the humanitarian and security situation across the country, including an increase in the targeting of civilian infrastructure, and a marked increase in internal displacement.

Access to water has increasingly been used as weapon of war in Syria, forcing 69% of the population to access water from medium to high-risk sources. Supply and access to water continues to be of the highest priority as public water networks continue to deteriorate due to fuel shortages, lack of maintenance, and systems damaged as a result of increased and over-capacity demand caused by rapid population influxes. Most of the water pumping stations have stopped functioning and those still working are in urgent need of regular maintenance to prevent further damage or stoppages.

As of September 2016, there are 298 informal tented settlements and camps in Syria, housing some 325,755 IDPs. The vast majority reside in informal settlements, where WASH services do not meet minimum standards, while only 20,000 stay in planned camps operated by humanitarian organizations. While relief actors provide regular services to the majority of IDP sites, over the course of 2016 needs have outstripped capacity to provide comprehensive multispectral support. In informal settlements and camps, over 82 per cent of sites are entirely dependent on humanitarian assistance to meet essential WASH needs. By the end of 2016, 8.2 million people in Syria remained in need of WASH assistance.[2]

This project aims to provide those who have been forced to leave their homes with immediate WASH lifesaving support until more permanent support can be secured. The funding for this project is meant to make available emergency WASH items to support the needs of up to 130, 800 IDPs. To this end, World Vision continues to work closely with the WASH cluster and other humanitarian actors in order to provide contingency stock as a last resort in instances of exceptionally high need.




To ensure independent verification and objective monitoring of activities undertaken by partners in cross-border humanitarian assistance to people affected by the Syrian crisis in Aleppo governorate.


Specific Objective

·         To monitor partner implementation progress and verify World Vision’s projects based on project DIPs and monthly reports.

·         To ascertain and physically validate the existence of institutions, rehabilitation and construction work supported by World Vision. Visual and video evidence will be collected.

·         To verify beneficiaries from selected geographical locations. This will include comparison of the details (names, age, sex, status etc.) in the master beneficiary list with real individuals sampled from each location based on distribution lists.

·         To investigate adherence to beneficiary selection criteria as outlined in the proposal document as well as agreed selection criterion in sector cluster working groups.

·         Examine beneficiary perceptions on the humanitarian assistance delivered by WASH cluster recommended partners

·         To verify the functionality of the complaints and response mechanism (CRM) and beneficiaries’ familiarity with the process. This will also include verification of any documented cases from this process and how such cases were handled by partners.

To generate monitoring technical reports highlighting implementation progress based on project DIPs that will be used for decision making and corrective action


Proposed Methodology

While the consultant/consulting firm will use experience to recommend the monitoring process and methodology, it is expected that a variety of methods will be used. Field work will involve meeting with key informants (e.g. camp elders, doctors), semi structured interviews with community leadership, in-depth individual discussions with beneficiaries, observation, videos, photographs etc. The contractor can also propose for the most suitable and appropriate process monitoring approaches that are relevant to the context. It is recommended that such methodology include the following:

·         Desk reviews of relevant project documents such as the proposal, the results framework, past project reports and studies, relevant tools for documenting and monitoring project activities, master beneficiary lists. World Vision will provide any additional information as requested by the consultant.

·         Direct interviews of randomly sampled beneficiaries, local authority representatives, village relief committees, camp elders and any other relevant project stakeholders using both quantitative and qualitative approaches

·         Project site visits – video and visual documentation of project sites i.e. infrastructure development work

·         Interviews with a representative number of IDPs in the targeted geographical locations


Summary Locations


District Sub district Community Number of Bens Date of Distribution Implementing Partner Kits Distributed
Albab Albab Qabasin 2200 3-11 of April 2017 SRO HK, JC & Aquatabs


Albab Albab Bazagha 1800 12-17 of April 2017 SRO
Albab Albab Albab 2000 4, 11, 18-22, 25-29 April 2017 SECD
Albab Albab Albab[3] 350 27 May 2017 IHR
Albab Albab Qabasin[4] 90 29 May 2017 IHR
Azaz Shammarin Rf camp 250 22-23 May 2017 Alresala
Azaz Azaz Azaz 60 24 May 2017 IHR
Azaz Azaz Suran 50 31 May 2017 IHR
Akhtareen Akhtareen Akhtareen 50 25 May 2017 IHR
Akhtareen Turkmen Bareh Turkmen Bareh 150 30 May 2017 IHR



Responsibilities of the Consultant

1.     Develop a detailed work plan for third-party monitoring (TPM), for review by the World Vision MEAL team.

2.     Develop and design a monitoring framework, utilizing quality tools based on previous studies and best practice used to conduct the abovementioned TPM, to be approved and validated by WV.

a.     The methodology should include a variety of qualitative and quantitative approaches; however, need to be relevant to the context.

3.     Sampling framework of locations to be monitored

4.     Monitoring tools to be approved by World Vision

5.     Implement the TPM according to the work plan.

6.     Prepare a one-pager and detailed monitoring report in English, with an executive summary, findings and recommendations. A draft of the report must be submitted to the World Vision MEAL team for review and approval at least 1 week before the publication date agreed in the work plan.


Responsibilities of World Vision

1.     Provide the selected consultant with necessary documents to enable clear understanding of the projects.

2.     Provide feedback and final approval to the consultant at relevant stages of TPM, particularly when developing tools, work plans and final reports.

3.     Ensure the proposed methodology and tools are in line with the WV One Syria response strategy.



Duration and Deadlines

It is envisioned that the TPM should take no more than 30 working days to complete. Justification is required for proposals of longer than 30 working days.


World Vision Focal Point

The consultant will remain in contact with Pat Ryan Gaid, WV Monitoring, Evaluation and Accountability & Learning (MEAL) Manager.

Expected Deliverables

The consultant will be expected to produce:

•       One detailed work plan for the TPM, to be submitted and agreed upon within the first day of the consultancy engagement.

•       One set of monitoring tools that will capture the objectives of the TPM

•       Paper and electronic records of the TPM data

•       A final monitoring report in English, which includes the following sections:

·         Executive Summary

·         Introduction / Background

·         Objectives

·         Survey Design and Methodology

·         Findings and Analysis

§  Summary

§  Rapid Analysis by Sector/ Geographic location

·         Conclusions

·         Recommendations

·         Annexes including:

§  Survey Schedule

§  Questionnaire template

§  Field data used, including baselines

§  Map of locations surveyed

§  Bibliography

§  Photos and Videos


Profile of Consultant

The consultant or consultancy company should be able to prove their expertise and experience for the proposed TPM including:

•       At least 2 years of experience in Syria and Turkey and expertise on the Syrian conflict

•       At least 2 years of research or monitoring and evaluation experience

•       Prior experience conducting similar TPMs in similar contexts


Additional Information and Conditions of Contract

All costs for conducting this TPM should be included in the proposal, including transportation, any tax obligations, etc.

The contract will include details of a results based payment system: 25% at inception; final payment after the receipt of a satisfactory final report.


Request to send

Interested candidates or consultancy companies should send:

•       CV of the TPM leadership

•       Three-page technical proposal for implementation which includes

·         Methodology, including anticipated challenges and actions to redress them, as well as any existing network in the proposed areas to enable primary data collection

·         Proposed timeframe

·         Sample work plan

·         Sample of previous work (no more than 5 pages is necessary, but more are accepted)

•       Consultancy fees required

•       Reference from at least one prior INGO/UN client


To: All applications should be submitted to












[1] UNOCHA. Humanitarian Needs Overview. 2017. Web. 24 May 2017.

[2] UNOCHA. Humanitarian Needs Overview. 2017. Web. 24 May 2017.

[3] New arrival IDPs from Homs

[4] New arrival IDPs from Homs