Expertise France is looking for Administrative and Finance Officer- Ankara


Terms of references

Position: Administrative and Finance officer
Duty station:
ANKARA, Turkey

Duration of assignment: end of project (14/06/2019)

Starting date: November 2016

Administrative and Financial Officer

Based in Ankara (Turkey)


Expertise France is a French public agency created on 1st January 2015 after the merger of  5  public agencies under the tutelage of the French Ministries of Foreign Affairs and Economy and Finance with a strong inter- ministerial vocation. EF offers project engineering and technical assistance by developing and implementing international cooperation actions worldwide. EF operates in various fields of development and institutional cooperation including safety and security reform, post-crisis/ stability, public health, human rights, strengthening of institutions and NGOs and governance. Carrying out large-scale, multi-stakeholder projects, EF can ensure the cooperation between individuals, teams and institutions with very different statuses, cultures and specialties. Besides, EF has acquired a sound experience in administrative and financial management of large-scale international projects and is accredited by the European Union for the management of delegated Community funds.

With a volume of activity worth 120 million euros, more than 300 projects implemented in 80 countries as well as 63,000 days of expertise delivered in 2015, Expertise France is the leading public agency of French international technical assistance.


In Turkey, Expertise France ensures the consistency and the coordination of projects co-implemented by local civil society organisations for the benefit of both refugees and host communities. Projects mainly address difficulties for communities to access services: informal education, protection and skills trainings.


Description of tasks


In the framework of its Programme, Expertise France (EF) recruits an Administrative and Finance Officer. The Administrative officer’s responsibility is to ensure sound and transparent administration of:

  • Funds: by providing accounting and financial management consistent with the EF financial management framework.
  • Human resources: by enforcing a follow-up of EF employees and implementing partners’ employees consistent with EF framework.
  • Programme: assisting whenever needed the Programme Manager with the implementation of activities
  • Providing translation during meetings with Turkish officials whenever required

The Administrative and Financial Officer establishes and maintains efficient administrative systems and procedures as well as control mechanisms to support the smooth running of the operations and ensure compliance with EF administrative, human resources and financial rules and procedures. The incumbent manages the day to day human, financial and administrative resources of the project team; conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, ensuring that disbursements are made in accordance with the administrative budget and EF’s Financial Rules Administration and implementation of program and operational financial services. S(he) supports EF partners’ in the implementation of the activities through administrative and financial advices.

  1. Administration and implementation of program and operational financial services


  • In link with the HQ and under the supervision of the administrative and financial coordinator of the office, to organise and supervise the development of the financial system and financial control mechanisms of the programme implemented by Expertise France.
  • With support from each implementing partner Admin/Finance Officer, ensure efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, and ensuring production of appropriate financial reports for internal and external stakeholders).
  • Implement the content of internal Standard Operating Procedures (SOPs) in finance and monthly closure of accountancy, in consultation with the Programme managers;
  • Regularly review with Project managers, in line with Month-end Closure Checklist, the Project Delivery Status Reports and investigate any overspend and take immediate corrective action;
  • Contribute to programme budget planning and preparation by presenting thoroughly researched information for planning of financial resources;
  • With project managers, provide information/guidance to the implementing partners on routine implementation of project. Keep track of an appropriate & timely use of financial resources;
  • Implement control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status (budget follow-up). Track and report on program and operational financial resources;
  • Liaise with EF at HQ level and its Finance Section for requests for preparation of donor reports and review and comment on draft financial reports in conjunction with project managers;
  • Prepare and maintain programme financial forecasts and contribute to the preparation of the Program Documents.
  1. HR Management


  • Implement, review and improve administrative procedures in line with EF requirements and the other programmes implemented by Expertise France.
  • Organise a consistent and rational follow-up of EF human resources in line with EF accountancy and HR procedures (contract, payment slips, holidays, evaluations etc.) for the programme.
  • Work with all EF implementing partners to ensure a consistent and timely record of HR documents: (contract, payment slips, holidays, evaluations etc.)
  1. Procurement and Logistics


  • Under the supervision of the administrative and finance coordinator, monitor procurements process paying particular attention to the requests for quotation, preferred suppliers, purchase order distribution and receipt inspection procedures;
  • Perform any other finance or administrative related duties as requested by the programme coordinator.


Ideal profile



  • Proven financial analysis and forecasting ability. Experience with various accounting

         software and multi-currency accounting.

  • Experience at providing support, guidance and training to financial and non-financial managers and colleagues.

Human resources:


  • Proven experience at organising all contractual and legal aspects of Human Resources.



  • A working knowledge of the refugee problematic Turkey and an understanding of refugees is highly appreciated.
  • Ethics and Values: Demonstrate and safeguard ethics and integrity

Teamwork and general management:


  • Strong communication and reporting skills in English (verbal and in writing);
  • Ability to work to deadlines with good prioritisation and time management skills;
  • Willingness and ability to travel to visit local partner organizations;
  • Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
  • Development and Innovation: Take charge of self-development and take initiative;
  • Demonstrated ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;


Minimum Qualifications and Experience:


  • Education: Bachelor degree in Business Administration, Accountancy or similar.
  • Experience: 2-3 years of experience working with an international NGO or similar organisations
  • Sound knowledge of International donors procedures (EU)
  • Languages: Fluency in written and spoken English. Turkish is required.
  • Computer skills: Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of database packages



Duty station: Ankara and movements in Turkey

Duration of assignment: long-term expertise

Starting date: November 2016

Type of contract: service contract – renewable;

Salary: according to EF salary scale



Deadline of submission : October 30th 2016

Applications must be made in English.

Please send your applications to the following email address: with :

            – A CV

            – A brief cover letter (1/2 page maximum)

            – 3 references

Incomplete applications cannot be considered.


Bir cevap yazın