DRC is looking for a Logistics and Procurement Coordinator


Logistics and Procurement Coordinator – ANTAKYA National Contract


The Logistics and procurement coordinators main responsibility is to support procurement and other logistics functions (fleet management, warehouse management, etc) as per DRC/donor regulations and procedures. The Logistics and procurement coordinator supervises logistics staff in Hatay, and supports the Head of procurement and logistics in providing logistics personnel based in DRC’s sub-offices, including partner logs staff technical support & guidance. Where necessary, the Logistics and procurement coordinator may be asked to cover for the Head of procurement and logistics during the latter’s absences from his/her post.

Who are we?

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC has been operating in Turkey since early 2013, working with by and large with non-camp Syrian refugees and affected host communities. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. The overall objective for DRC in Turkey is the protection and promotion of durable solutions to displacement affected populations on the basis of humanitarian principles and human rights with more immediate objectives focusing both on the immediate subsistence needs, protection and self-reliance support as well as a more long term focus on capacity building. In Turkey, DRC works partially through partners, also providing intensive capacity building support, while also conducting direct implementation.

About the Job

DRC is looking for a Logistics and Procurement Coordinator for its program in Turkey. In close cooperation with the Head of Procurement and Logistics and Country Director, the Logistics and Procurement Coordinator is responsible for;

Duties and Responsibilities:

Procurement: Fleet Management:

  • Ensure that all procurement requests are processed in accordance with DRC and donor procedures and good practice.
  • Ensure procurement tasks are completed in a timely manner to the highest quality (while applying value for money principle).
  • Support the Head of department in developing weekly/monthly procurement plans, with input of program staff, to ensure necessary supplies/equipment available for the running of DRC operations.
  • Support logistics assistants in single bids procurement process for supplies, services and works as needed.
  • Carry out procurements of higher values in the RFQ and ITB thresholds for supplies, services and works.
  • Prepare invitation for bidders (ITB) and attend procurement meetings. Take part in the full process of making ITB’s according to DRC guidelines with associated documentation requirements.
  • Prepare Framework Agreements and Service Contracts, and submit for review to the Head of department
  • Ensure all contracts placed with suppliers are correct as per DRC procedures.
  • Ensure all procurement files are complete, correct and have the relevant signatures before they are submitted to the finance department for payment.
  • Assess and anticipate procurement needs for DRC operations.
  • Provide guidance to Logistics Assistants on procurement procedures, including support to logistics personnel in DRC sub-offices and partner staff, as required.
  • Support the Head of department in monitoring partner compliance with DRC procedures.
  • Maintain accurate logistics documentation (both soft and hardcopy) in accordance with DRC/donor guidelines and ready for audit (in coordination with finance), and to assess and report to management any needs for derogations.

Fleet Management:

  • Provide guidance to the Logistics Assistants on fleet management issues
  • Monitor that clear schedules are developed and regularly updated for the DRC drivers in the Hatay office.
  • Monitor the vehicle list and other fleet management documentation are kept updated at all times.
  • Monitor drivers are following DRC/donor procedures regarding vehicle use and maintenance.
  • Arrange or provide training to drivers as needed.
  • Support Logistics Assistant in supervision of drivers during absences, and when necessary.
  • Coordinate with other departments on new vehicle needs for projects & hire of new drivers.
  • Be the focal point for DRC in managing the relationship with vehicle rental companies.

Warehouse Management: Capacity building:

  • Ensure DRC standard warehouse management procedures are strictly applied in Turkey.
  • Provide guidance to the management of, or manage, the DRC warehouses in Urfa, where applicable
  • Manage warehouse staffing as needed.

Capacity building:

  • Support capacity building of DRC staff and partners on key logistics functions, with guidance from the Head of department.

Other responsibilities:

  • Monitor that DRC inventory lists are regularly updated, and DRC assets are physically and accurately labelled.
  • Organize and oversee sudden & ad hoc logistics operations as, and when, the situation arises.
  • Monitor that all logistical needs of Hatay offices and guesthouses are covered, and when needed, provide support for DRC facilities in other locations.
  • Participate in an overall development of the operation.
  • Support Head of department in the review and revision of DRC’s forms and templates on a continuous basis.
  • Any other duties relating to the nature of the job as requested by the Head of department or Country Director.
  • Any other duties related to the nature of the job as directed by the supervisor.

About you:

To be successful in this role, you must have the following qualifications:

  • Relevant university degree
  • 7+ years as at a senior level in logistics and procurement management
  • Experience with other NGOs at a senior level in logistics / procurement
  • Hard working and experienced manager.
  • Patient and able to train, mentor staff when needed
  • Able to pitch in and help at any level when needed
  • Friendly and open and able to fit into a hardworking team
  • Excellent communication skills in English and Turkish, Arabic is an advantage

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values.

We offer

DRC will offer the successful applicant a 1 year contract, renewable dependent on both funding and performance. You must be available to start work 01.12.2016 and be willing and able to work in Antakya.

We offer a fair compensation package depending on your qualification and experiences as well as additional allowances such as relocation allowance and living allowances, if applicable. DRC Turkey is income tax exempted.

Application process

Interested? Then apply for this position by clicking on the apply button or Apply HERE.

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact recruitment@drc-turkey.org

Applications close 13/11/2016. The interviews are expected to take place within 1 week after the application closing.

Need further information?

For more details on this position please contact HR team at recruitment@drc-turkey.org

Please note that applications sent directly to HR team will not be considered.

For further information about the Danish Refugee Council, please consult our website www.drc.ngo

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